Finance and Administration Officer

Job title: Finance and Administration Officer

E-Ethio Credit System PLC is seeking a motivated and detail-oriented Finance and Administration Assistant to support the Finance and Administration Department in ensuring efficient financial operations and administrative processes. The position is responsible for payment processing, financial recordkeeping, reconciliations, banking operations, and administrative coordination while ensuring accuracy, compliance, and timely execution of finance-related activities. The ideal candidate should possess strong analytical skills, attention to detail, and the ability to work collaboratively across departments in a fast-paced environment.

Key Responsibilities

1. Payment Processing & Verification

• Review and verify all payment requests to ensure accuracy, completeness, and compliance with company procedures.
• Ensure purchases align with approved Proforma Invoices and procurement requirements.
• Verify supporting documents such as invoices, agreements, withholding tax (WHT) receipts, and other required documentation before processing payments.
• Monitor vendor and service provider balances to confirm sufficient funds are available for requested payments.
• Manage petty cash operations, including proper handling, monitoring, and preparation of replenishment documentation.

2. Financial Recording & Reconciliation

• Maintain accurate daily records of payments, transfers, RTGS transactions, withdrawals, and other financial activities using Excel and accounting systems.
• Reconcile financial records between Excel reports and accounting software balances.
• Conduct regular bank reconciliations to ensure alignment between internal records and bank statements.
• Maintain proper sequencing and control of checks, including documentation and recording of voided checks.
• Process, record, and monitor customs-related payments and transactions.

3. Transaction Monitoring & Banking Operations

• Track and follow up on advance payment balances related to export transactions and supplier payments.
• Prepare RTGS transactions, bank transfers, and related payment instructions in line with Finance and Administration requirements.
• Coordinate and maintain effective communication with banks regarding transaction follow-ups and banking activities.
• Ensure timely distribution of bank advices and supporting documentation for payment voucher preparation.

4. Administrative Support & Coordination

• Prepare overtime (OT), Payroll, per diem, and related payment schedules using Excel prior to payroll processing.
• Coordinate with internal departments to address finance-related requests and ensure smooth communication.
• Provide administrative and operational support to the Finance and Administration Department as required.
• Perform additional duties assigned by supervisors in support of departmental objectives.