Junior Logistics & Import/Export Officer

Job Title: Junior Logistics & Import/Export Officer

Company: E-Ethio Credit System PLC

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

Job Summary

E-Ethio Credit System PLC is seeking a proactive, organized, and detail-oriented Junior Logistics & Import/Export Officer to support the company's logistics, import/export operations, banking coordination, and administrative functions. The successful candidate will play a key role in ensuring smooth coordination with external stakeholders, government institutions, logistics service providers, and financial institutions while maintaining efficient internal administrative processes.

Key Duties and Responsibilities

1. Logistics, Import & Export Coordination

• Coordinate and follow up on import and export activities to ensure timely movement of goods and materials.
• Liaise with freight forwarders, clearing agents, shipping companies, transporters, and warehouse personnel to monitor shipment status.
• Track shipments from origin to final destination and provide regular updates to management.
• Prepare, review, organize, and maintain shipping and logistics documentation, including commercial invoices, packing lists, Bills of Lading, Certificates of Origin, customs declarations, and related documents.
• Monitor inventory movement and maintain accurate records of goods in transit and delivered items.
• Assist in resolving shipment delays, discrepancies, and logistics-related issues.

2. Banking and Trade Facilitation

• Coordinate with commercial banks regarding Letters of Credit (L/C), import permits, foreign currency applications, and other trade-related banking requirements.
• Support the preparation and follow-up of trade finance documentation.
• Work closely with the Finance Department to facilitate payments related to freight charges, customs duties, taxes, and service fees.
• Maintain accurate records of banking and payment transactions related to import/export activities.

3. Liaison and External Relations

• Serve as a liaison between the company and government offices, customs authorities, regulatory institutions, suppliers, and service providers.
• Facilitate permits, licenses, approvals, and official documentation from relevant authorities.
• Follow up on external communications and ensure timely completion of required processes.
• Represent the company professionally during interactions with stakeholders and business partners.

4. Administrative and Office Support

• Provide administrative support to department heads and assist with day-to-day office operations.
• Prepare official letters, reports, and internal correspondence.
• Maintain proper filing systems for logistics, administrative, and operational documents.

5. Reporting and Compliance

• Prepare periodic logistics, liaison, and administrative reports.
• Ensure compliance with company policies, import/export regulations, and administrative procedures.
• Maintain confidentiality and accuracy in handling company records and sensitive information.
• Perform other duties assigned by management.