Accounts Payable Officer

Key Responsibilities

• Processing supplier invoices and ensuring accurate capturing and allocation within the accounting system.
• Verifying invoices, supporting documentation, and ensuring VAT compliance requirements are met.
• Preparing payment requests and assisting with supplier payment processes.
• Performing supplier reconciliations and resolving outstanding account queries.
• Maintaining and monitoring the accounts payable ageing report.
• Processing employee expense claims in line with company policies and procedures.
• Reconciling company credit card statements and following up on outstanding supporting documentation.
• Managing prepayments and performing monthly accounts payable reconciliations.
• Maintaining the fixed asset register, including additions, disposals, transfers, and regular verification of assets.
• Assisting with asset tagging and annual fixed asset verification processes.
• Assisting with VAT reconciliations and month-end financial close activities.
• Maintaining accurate financial records, documentation, and filing systems.
• Supporting internal and external audit requirements by providing relevant documentation.
• Liaising with suppliers and internal stakeholders regarding invoice and payment-related queries.
• Performing ad hoc finance-related duties as required.

Minimum Requirements

Education

• Matric / Grade 12 qualification required.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred.

Experience

• Minimum of 3–5 years’ experience in a similar Accounts Payable or finance role.
• Previous experience within a similar industry will be advantageous.
• Strong understanding of financial processes, accounting principles, and regulatory requirements.
• Experience working with financial systems and ERP platforms (e.g., SAP, Sage, QuickBooks, or similar).

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Good problem-solving and analytical abilities.
• Strong communication skills with the ability to engage professionally with suppliers and internal teams.
• Ability to work independently and as part of a finance team.
• High level of integrity and discretion when handling financial information.