Responsibilities:

• Identify and source materials, products, and services needed by the organization.
• Negotiate contracts and pricing with suppliers to secure the best terms.
• Maintain accurate inventory records, including stock levels, orders, and deliveries.
• Conduct regular physical inventory counts and reconcile with records to ensure accuracy.
• Place purchase orders for goods and services based on demand forecasts and inventory levels.
• Monitor order status and expedite deliveries when necessary to meet operational needs.
• Build and maintain strong relationships with suppliers to ensure reliable and timely deliveries.
• Evaluate supplier performance regularly and address any issues related to quality or service.
• Oversee the receiving process, ensuring that all deliveries are inspected for quantity and quality.
• Report any discrepancies or damaged goods to suppliers and arrange for replacements or credits.
• Ensure proper storage of goods in a safe and organised manner to prevent damage and facilitate easy retrieval.
• Implement and maintain an efficient system for labeling and tracking inventory.
• Monitor and control inventory costs, seeking ways to reduce expenses without compromising quality.
• Implement cost-saving measures such as bulk purchasing or negotiating better terms with suppliers.
• Ensure compliance with company policies and legal requirements related to procurement and inventory management.
• Maintain thorough and accurate documentation for all purchasing and inventory activities.
• Analyze historical data and market trends to forecast future demand and plan inventory levels accordingly.
• Collaborate with other departments to ensure alignment between procurement activities and business needs.
• Generate regular reports on inventory status, purchasing activities, and supplier performance.
• Analyze data to identify trends, issues, and opportunities for improvement in procurement and inventory management processes.

Requirements:

• The ability to learn and improve performance
• Must have basic knowledge of accounting
• Must display a solid level of proficiency in various store management and purchasing skills
• Strong organisation sense and attention to detail
• Display a professional sense of urgency
• A fast decision-maker 
• Good knowledge of Excel. QuickBooks is a plus and a general system operation 
• Self-motivated, good verbal and written communication skills
• Ability to follow instructions and accept constructive criticism in a professional manner