Job Summary

• The Procurement Manager is responsible for developing and executing procurement strategies that ensure the timely, cost-effective, and quality acquisition of raw materials, packaging materials, food ingredients, equipment, consumables, and other operational supplies required for the business.
• The role ensures uninterrupted supply, effective supplier relationship management, cost optimization, compliance with food safety standards, and efficient inventory support across all business locations.
• The ideal candidate must possess strong procurement experience within the confectionery, bakery, food manufacturing, Quick Service Restaurant QSR, or FMCG industry and demonstrate hands-on experience using Enterprise Resource Planning ERP systems to manage procurement processes.

Key Responsibilities
Procurement & Strategic Sourcing:

• Develop and implement procurement strategies aligned with business objectives.
• Source and negotiate with local and international suppliers to obtain the best value in terms of quality, price, delivery, and service.
• Procure food ingredients, packaging materials, bakery and confectionery raw materials, equipment, consumables, and indirect materials.
• Conduct market research to identify new suppliers and alternative sourcing opportunities.
• Drive cost-saving initiatives without compromising quality or food safety standards.

Supplier Management:

• Identify, evaluate, onboard, and manage supplier performance.
• Negotiate pricing, contracts, payment terms, and service level agreements.
• Maintain strong supplier relationships while ensuring accountability and performance.
• Conduct periodic supplier audits and performance reviews.

Inventory & Supply Planning:

• Collaborate closely with Production, Warehouse, Finance, and Operations to forecast procurement requirements.
• Ensure adequate stock availability while minimizing excess inventory.
• Monitor reorder levels and prevent stock-outs of critical materials.
• Coordinate timely deliveries to support production schedules and retail operations.

ERP & Procurement Systems:

• Manage procurement activities using ERP software.
• Generate purchase requisitions, purchase orders, goods receipt notes, and procurement reports.
• Maintain accurate procurement records within the ERP system.
• Analyze procurement data to support decision-making and cost optimization.

Cost Control & Compliance:

• Monitor procurement budgets and spending.
• Ensure compliance with company procurement policies and approval processes.
• Ensure all procured items comply with food safety regulations and quality standards.
• Maintain proper documentation for audits and regulatory requirements.

Reporting:

• Prepare weekly and monthly procurement reports.
• Track supplier performance KPIs.
• Analyse procurement trends and recommend improvement opportunities.
• Present procurement performance to management.

Qualifications

• Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field.
• Professional procurement certification CIPS, CPSM, or equivalent is an added advantage.
• Membership of relevant professional bodies is desirable.

Experience:

• 5 - 8 years procurement experience.
• At least 3 years in a Procurement Manager or Senior Procurement Officer role.
• Mandatory experience within any of the following industries:
  • Quick Service Restaurant QSR
  • Confectionery
  • Bakery
  • Food Manufacturing
  • FMCG
• Proven experience purchasing food ingredients, packaging materials, production supplies, and operational consumables.
• Demonstrated experience using ERP systems.