Personal Assistant

Role Summary

We are seeking a highly organised and professional Personal Assistant to provide comprehensive administrative and executive support to the Managing Director. The successful candidate will manage schedules, coordinate meetings, handle confidential information, and ensure the smooth execution of daily business activities.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.

• Screen calls, emails, and correspondence, ensuring timely follow-up and action.

• Prepare letters, reports, presentations, meeting agendas, and minutes.

• Coordinate with internal departments and external stakeholders on behalf of the Managing Director.

• Organise meetings, business events, and executive visits.

• Maintain confidential records, files, and documents with a high level of discretion.

• Monitor action items and follow up to ensure deadlines and priorities are met.

• Provide general administrative and executive support as required by the Managing Director.

Qualifications & Experience

• School Certificate (SC) and Higher School Certificate (HSC).

• Certificate in Secretarial Studies; or a Bachelor's degree in Business Administration, Management, or a related discipline.

• Minimum 3–5 years' experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.

• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

• Excellent written and verbal communication skills in English and French.

Key Competencies

• Excellent organisational and time management skills.

• Strong attention to detail and ability to manage multiple priorities.

• High level of professionalism, integrity, and confidentiality.

• Excellent interpersonal and communication skills.

• Proactive, resourceful, and able to work independently.

• Ability to work under pressure and meet tight deadlines.