Responsibilities

• Manage and coordinate the executive's calendar, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Organize and maintain confidential records, documents, and filing systems.
• Track projects, deadlines, and action items to ensure timely execution.
• Support the planning and coordination of meetings, events, workshops, and stakeholder engagements.
• Conduct research and compile information required for decision-making and reporting.
• Assist in drafting proposals, reports, and other organizational documents.
• Handle administrative and operational tasks as assigned by management.
• Ensure efficient communication and follow-up with partners, donors, and other stakeholders.

Requirements

• Bachelor's Degree in Business Administration, Social Sciences, Humanities, or a related field.
• Minimum of 2 years' experience as a Personal Assistant, Executive Assistant, or Administrative Officer.
• Prior experience working in an NGO is highly preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, and Outlook.
• Ability to multitask and manage competing priorities effectively.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and stakeholder management skills.

Key Competencies:

• Attention to detail
• Strong organizational skills
• Effective communication
• Problem-solving ability
• Time management
• Stakeholder management
• Confidentiality and professionalism.