Human Resources Generalist

Role Description

• The HR Generalist is responsible for supporting the day-to-day operations of the Human Resources department by managing a broad range of HR functions, including recruitment, onboarding, employee relations, performance management, training, payroll administration, policy implementation, compliance, and HR records management. 
• The role ensures that HR practices align with company policies, labor laws, and organizational objectives while fostering a productive and positive work environment.

Job Responsibilities

• Receive completed manpower requisition form and forward same to Corporate HR
• Coordinate the entire recruitment process, including shortlisting, inviting candidates for interviews, conducting written tests, and facilitating both virtual and physical interviews.
• Upon selection of successful candidates, coordinate pre-employment medical examinations and follow up with the laboratory for results.
• Collaborate with depots to monitor their recruitment activities and provide guidance on outstanding documentation and processes.
• Sought approval from Corporate HR for Salary package and relate same to suitable candidate
• Prepare and issue appointment or contract letters to qualified candidates.
• Manage and coordinate the completion of employees’ probationary forms with supervisors, and prepare confirmation letters upon approval
• Receive and welcome new staff in the Company and introduce them to all members of staff upon resumption
• Present Company’s Employees Staff Handbook and other documents needed to be signed
• Register new staff with PFAs and ensure the recruit is duly registered for Retirement Saving Account RSA
• Follow up with resigned employees to receive the Company’s asset and update same on the shared folder
• Update new staff data on oracle – addition; terminate and database correction for employees if necessary
• Input employee’s Absent hours, Overtime and others on Oracle before running the payroll
• Printing and distribution of employee’s payslips upon request
• Prepare and update Annual leave tracker for Depots and share the file verification and review.
• Prepare a weekly employee attendance repots to ensure compliance and share same with the Head of Departments
• Collate and update weekly Manpower reports and send to the HR Consultant for review
• Prepare Status change form Transfer Form and send to concern branches upon approval
• Receipt and maintain a register of depots keys at the year-end of depots closure.

Requirements

• A First Degree in Human Resources or any discipline; a recognized professional certification like CIPM will be an added advantage
• The candidate must have at least 3 – 5 years working experience
• Strong knowledge of labor laws and HR best practices.
• Microsoft Office Suite proficiency Excel, Word, PowerPoint.
• Experience with HRIS systems is an advantage.