One of Raizcorp’s partner companies is a vegan yoghurt production business based in Table View, Cape Town. The business operates in the FMCG sector and supplies existing retail clients.

Raizcorp is recruiting for a strong, experienced and highly organised Full-function Bookkeeper and office administrator to support the business with its day-to-day finance function, office administration, purchasing cycle and client order administration.

This is not a narrow bookkeeping role. The successful candidate will be responsible for the full bookkeeping function, while also helping to keep the office, client orders, supplier administration, purchasing requirements and production-related administration running smoothly.

We are looking for someone who is financially competent, operationally alert, calm under pressure and comfortable working independently in a small business environment where accuracy, follow-through and common-sense matter.

The role

The successful candidate will take responsibility for the full bookkeeping function of the business. This includes financial processing, invoicing, supplier and customer administration, reconciliations, payments, purchase orders, billing, stock-related purchasing and maintaining accurate financial records.

In addition to the finance function, the role also carries an important office and operations administration component. The person will monitor incoming orders from existing retailers and clients, ensure that order administration is completed correctly, liaise with the production team, assist with purchasing requirements, coordinate documentation up to dispatch, and handle general business queries.

The person will also be required to answer telephones, manage business WhatsApp lines, field client, supplier and staff queries, and escalate matters where required to the Finance Manager, General Manager, CEO or HR.

Experience in an FMCG, food production, manufacturing or retail-supply environment will be a strong advantage.

Key responsibilities

The successful candidate will be responsible for:

• Full-function bookkeeping and day-to-day financial administration.
• Processing invoices, purchase orders, billing documentation and related financial records.
• Debtors and creditors administration.
• Bank reconciliations, supplier reconciliations and customer account reconciliations.
• Preparing and capturing payments on banking platforms, subject to the required approval processes.
• Maintaining accurate financial records on Xero and/or Sage.
• Supporting month-end finance processes and preparing information for review by management.
• Monitoring orders from existing retailers and clients.
• Ensuring client orders are properly processed from receipt through to invoicing, purchasing requirements and dispatch administration.
• Ordering stock, ingredients, packaging, consumables and other items required by the production team.
• Liaising with suppliers regarding pricing, availability, delivery and documentation.
• Answering office telephones and managing business WhatsApp lines.
• Handling client, supplier, staff and general office queries professionally.
• Escalating finance, operational, HR or management-related matters to the correct person.
• Supporting the production team with relevant administrative and purchasing requirements.
• Maintaining proper records, filing systems and administrative controls.
• Helping bring structure, discipline and reliability to the business’s finance and administration environment.

Minimum requirements

Applicants must have:

• A formal tertiary qualification in Finance, Accounting, Bookkeeping or a related field.
• Proven experience as a full-function bookkeeper.
• Strong knowledge of bookkeeping and accounting principles.
• Practical experience working on Xero and/or Sage.
• Strong computer literacy, including Microsoft Office and Excel.
• Strong reconciliation skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• The ability to work independently and take ownership of tasks.
• The ability to think on their feet and solve day-to-day problems.
• The ability to work on site, Monday to Friday from 08:00 to 17:00.

Advantageous experience

The following experience will be advantageous:

• FMCG experience.
• Food production, manufacturing or retail-supply experience.
• Experience working with retailer orders.
• Experience with purchase orders, invoices, stock purchases, billing and dispatch administration.
• Experience working in a small business where the role required both finance and office administration responsibilities.