Finance Associate

Purpose of the Job

• The Finance Associate is expected to support the Finance Unit. Hierarchically, the Finance Associate is to report to the Cluster Account Officer. 

Duties and responsibilities

• Support the collection and printing of Staff Travel Authorizations TAs and Requests for Advance RFAs.
• Assist in collecting and printing advance requests from non-KNCV staff.
• Assist in reviewing Staff Travel Authorizations TAs and Requests for Advance RFAs.
• Support the review of advance requests submitted by non-KNCV staff.
• Assist in raising Payment Vouchers to third parties
• Assist in reviewing staff declarations and other retirement/supporting documents.
• Assist in raising payment vouchers for third parties.
• Support in the capturing of expenses into the financial system.
• Stamp paid vouchers and other financial documents as required.
• Ensure proper filing of paid vouchers.
• Assist in ensuring that all declarations and Payment Vouchers have correct Project Code, the right item code, and right Expense GL
• Follow up with staff and non-staff regarding incomplete retirements and unretired advances.
• Support in processing and reviewing procurement documents.
• Ensure all receipts are correctly attached to their corresponding vouchers.
• Verify that no vouchers are missing from the Arch file.
• Assist in populating payments and verifying account details.
• Review payment requests to ensure alignment with approved budgets and SIP.
• Perform other finance-related duties as assigned by the supervisor.

Requirements

• Bachelor’s degree in accounting, finance, and business administration or a relevant field.
• At least 1-2 years’ relevant work experience.
• Proficiency in the use of computer applications Microsoft Office etc.
• Excellent written and verbal English language skills.
• Must be a self-starter with the ability to work in a dynamic, solid, and open team.
• Must be flexible with absolute integrity, organizational awareness, and understanding of cultural differences.
• Have a high sense of integrity and transparency.
• Ability to manage official information in a confidential manner
• Ability to use multi-task and work well under pressure to meet deadlines