Executive Assistant

Job Description

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system.

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Interested candidates should possess any relevant qualification
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications e.g. e-calendars and copy machines.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• High School degree.
• PA diploma or certification is a plus.