ADMINISTRATION ASSISTANT

Administration Assistant Jobs in Kitwe at Energy Regulation Board (ERB) The Energy Regulation Board (ERB) invites qualified Zambian nationals to apply for the position of Administration Assistant based in Kitwe, Copperbelt.

This opportunity is ideal for professionals seeking administration assistant jobs in Kitwe who are committed to supporting efficient office operations within Zambia’s energy regulatory sector. About the Energy Regulation Board Established under the Energy Regulation Act No.

12 of 2019, the ERB is the statutory authority responsible for regulating Zambia’s energy sector. The Board is dedicated to ensuring transparent and effective governance of energy resources, and it is currently expanding its team at the Copperbelt Regional Office.

Role Overview:

• Administration Assistant As an Administration Assistant, you will play a crucial role in maintaining smooth and efficient office functions.
• Reporting to the Senior Manager of the Copperbelt Region, you will provide comprehensive organizational, clerical, and logistical support to staff and regional operations.
• Key Responsibilities for Administration Assistant Jobs in Kitwe Prepare and submit purchase requisitions, manage inventories, and order office materials and services upon supervisor approval.
• Handle correspondence, schedule meetings, maintain filing systems, and support daily administrative operations.
• Coordinate procurement activities to ensure timely availability of goods, services, and works for the regional office.
• Maintain transport, insurance, medical, and travel documentation accurately.
• Update and manage filing, inventory, mailing, and database systems both manually and electronically.
• Receive, record, store, and distribute office supplies, ensuring sufficient stock levels are maintained.
• Record all CAPEX items in the Insurance Notification Form and liaise with Finance and Administration for insurance and asset register updates.
• Conduct regular stock checks and initiate replenishment orders as necessary.
• Arrange office maintenance and repairs to uphold a functional work environment.
• Keep detailed records of vehicle usage, fuel consumption, and maintenance activities.
• Assist in following up on insurance claims and stock verifications.
• Oversee security services and housekeeping to maintain a safe and orderly office environment.
• Qualifications and Experience Full Grade 12 Certificate or equivalent qualification.
• Diploma in Business Administration, Public Administration, Human Resources Management, or an equivalent field.
• Minimum of three years’ relevant experience in a reputable organization.
• All qualifications must be verified by the Zambia Qualifications Authority (ZAQA).
• Essential Skills and Attributes Strong interpersonal, organizational, and analytical capabilities.
• Effective communication skills, both written and verbal.
• Proficiency in computer applications and office software.
• Ability to prepare detailed analytical and comprehensive reports.
• High level of integrity and professionalism.
• Excellent negotiation and coordination skills.

How to Apply for Administration Assistant Jobs in Kitwe Interested candidates must first complete the pre-application form available via the ERB e-Job Application portal or by scanning the QR code provided in the official advertisement.

Only applicants who meet all minimum qualifications will be invited to submit the following documents via email to Apply Now:

Application letter Current CV with at least two professional referees (Word format preferred) ZAQA-certified copies of Grade 12 School Certificate, Diploma Certificate(s), and any relevant professional qualifications Please note that hard copy applications will not be accepted.

Application Deadline Applications must be submitted no later than Friday, 21st August 2026. The Energy Regulation Board is an equal opportunity employer encouraging applications from all qualified candidates regardless of gender.

Candidates found engaging in lobbying activities will be disqualified. Only shortlisted candidates will be contacted.