Responsibilities:
General Administrative & Facility Management Duties:
- Oversee the daily operations, maintenance, and management of all company facilities to ensure optimal functionality and a safe working environment
- Conduct regular inspections of company premises, equipment, and infrastructure to identify maintenance needs and operational issues.
- Coordinate repairs, preventive maintenance, and servicing of office equipment, utilities, and facility infrastructure.
- Ensure uninterrupted availability of essential services, including power, water supply, internet, security, cleaning, and other operational support services.
- Supervise vendors, contractors, artisans, cleaners, security personnel, and maintenance service providers to ensure quality service delivery.
- Maintain accurate records of facility maintenance schedules, repairs, expenditures, and administrative activities.
- Monitor inventory levels of office and facility supplies and ensure timely procurement and replenishment.
- Prepare facility and operational reports for management review.
- Ensure compliance with health, safety, environmental, and regulatory standards across all facilities.
- Respond promptly to operational emergencies, maintenance issues, and facility-related incidents.
Head Office Responsibilities:
- Ensure smooth daily operations of the head office facility and administrative functions.
- Coordinate office space management, workstation allocation, and office environment optimisation.
- Supervise office support staff and ensure proper execution of administrative tasks.
- Monitor utilities, office equipment, and general facility conditions to minimise operational disruptions.
Other Company Locations / Branch Facilities:
- Oversee maintenance and operational efficiency of all branch or remote facilities.
- Conduct periodic visits to locations to assess facility conditions and operational compliance.
- Coordinate local maintenance activities and ensure uniform operational standards across all locations.
- Interface with local authorities, regulatory agencies, landlords, estate management teams, and service providers on matters relating to facility operations and compliance.
- Take and implement operational instructions from relevant authorities in each location where required.
- Ensure prompt resolution of location-specific operational and facility issues.
Requirements:
- A minimum of an HND in business administration, facility management, estate management, engineering, or a related field.
- A minimum of 3–5 years’ experience in administration, facility management, or operations management.
- Strong knowledge of facility maintenance processes and administrative operations.
- Excellent organisational, multitasking, and problem-solving abilities.
- Strong communication and interpersonal skills.
- Ability to work independently and take initiative.
- Hands-on approach to operational and facility management responsibilities.
- Proficiency in Microsoft Office and administrative reporting tools.
- Ability to travel between company locations when required.
Key Competencies:
- Facility and operations management
- Vendor and contractor management
- Administrative coordination
- Problem-solving and decision-making
- Communication and stakeholder management
- Time management and multitasking
- Attention to detail
- Leadership and supervision skills
- Compliance and safety awareness
Remuneration: NGN 300,000 - 350,000
